Note: This is just a cleaned-up / easier to read version of the official Todoist help page for Filters, I made for my own purposes. Hope that’s clear.
I have not added any of my own insights, unlike my expanded take on Todoist Due Dates & Times: Natural Language Syntax which is well worth checking out if you haven’t done so already.
Finally, at the bottom of my homepage, you’ll find a section listing some of the tools I’ve produced to enhance the Todoist experience which may be of interest. Cheers.
(today | overdue) & #Work
Shows all tasks that are overdue or due today that are in the “Work” project. Open this filter first thing when you get to work to get a clear overview of what you need to get done.
no date
Shows all tasks that don’t have a due date. Useful for a daily/weekly review to make sure nothing falls through the cracks.
no time
Shows all tasks that don’t have a due time.
7 days & @waiting
Shows all tasks that are due in the next 7 days and are labelled @waiting. Good for proactively identifying roadblocks in your week.
created before: –365 days
Shows all tasks created more than 365 days ago. Use this filter to find the tasks that have been gathering dust on your to-do list.
assigned by: me
Shows all tasks you assigned to others. Handy for following up on delegated tasks.
assigned to: Becky Kane
Shows all tasks assigned to Becky Kane. A quick way to see what Becky’s working on.
added by: me
Shows all tasks created by you.
added by: Becky Kane
Shows all tasks created by Becky Kane.
shared & !assigned
Shows all tasks in shared projects that haven’t been assigned to anyone. Another good filter to make sure every task is accounted for.
subtask
Shows all sub-tasks.
!subtask
Shows all parent tasks.
view all
Shows all tasks. An easy way to get a list of all tasks in every project.
due before: +8 hours & !overdue
Shows all tasks due within the next 8 hours, but excludes all tasks that are overdue. A handy filter to see what’s planned for the next 8 hours.
Jan 3
Shows all tasks due on that date. For example: May 5, 05/16, August 8, tomorrow, tod, in 10 days, Sunday, Feb 10 2020
due before: May 5
Shows all tasks that are due before that date. Examples: due before: August 10, due before: 08/13, due before: 6pm
due after: June 20
Shows all tasks that are due after that date. Examples: due after: May 16, due after: 09/23, due after: in 3 days
no date
Shows all tasks that don’t have a due date. Alternative: no due date
overdue
Shows all tasks that are overdue. Alternatives: over due, od
5 days
Shows all tasks due within the next 5 days. Alternative: next 5 days
recurring
Shows all tasks that have a recurring due date.
due before: +4 hours
Shows all tasks due within the next four hours and all overdue tasks.
Quick tip
You can write the date in any of these ways:
p1
Shows all tasks with the priority level 1
No priority
Shows all tasks with no priority level (a.k.a. p4)
Shows all tasks with the label @email
no labels
Shows all tasks that don’t have any labels
##Work
Shows all the tasks in the #Work project and its sub-projects.
##School & !#Science
Shows all the tasks in the #School project and its sub-projects but excludes the #Science project.
/Meetings
Shows all tasks belonging to sections titled “Meetings”, across all projects.
Note
If you’ve formatted your project name, you will need to include the formatting symbols in your filter query. For example, when the name of a project is “Home” it will only appear in the filter’s results if you type #Home in the query.
created: Jan 3
Shows all tasks created on Jan 3.
created before: –365 days
Shows all tasks created more than 365 days ago.
created after: –365 days
Shows all tasks created within the last 365 days.
search: email
Shows all tasks that contain the word email
search: research
Shows all tasks that contain the word research
Today & @email
Shows all tasks that are due today and are also labeled @email (& can be read as “and”)
@work | @office
Shows all tasks that are labelled either @work or @office ( | can be read as “or”)
(today | overdue) & #Work
Shows all tasks that are either due today or are overdue and are also in the “Work” project (enclose parts of your query with “()” to create more complex filters)
!assigned
Shows all tasks that are not assigned to anyone (! can be read as “not”)
Today & !#Work
Shows all tasks that are due today but excludes tasks in the “Work” project.
#Homework & tomorrow & !@science
Shows all tasks that are due tomorrow in the “Homework” project but excludes tasks with the @science label.
To filter for several items with similar characters, you can use a wildcard by placing an asterisk "“ in your search term. For example, the filter query @ball* will pull up a list of all tasks that have a label which ends with the word ”ball", like @baseball* and @football.
@home*
Shows all tasks with any label that starts with “home”. For example, @homework and @home
assigned to: m* smith
Shows all tasks assigned to anyone whose first name starts with an M and last name is Smith.
#*Work
Shows all tasks from projects which name ends with “work”. For example, #Artwork, #Network, and #Work.
/Work*
Shows all tasks from sections that have the word “Work” in the title. For example, /Work Meetings, /Work Admin, and /Work Calls.